Privacy Policy

Last Updated: December 29, 2025

Overview

This privacy notice explains how Gingerkid Executive Search (“Gingerkid”, “we”, “us”, or “our”) collects and processes your personal data if you are a candidate, client, supplier, website visitor, referee/emergency contact, or job applicant seeking to work at Gingerkid Executive Search.

We comply with the latest data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. We may amend this Privacy Notice from time to time and will post any changes on this page.

About Us

Gingerkid Executive Search is a specialist digital marketing recruitment business providing work-finding services to clients and candidates. In providing these services, we process personal data (including some sensitive personal data at times) and act as a data controller.

Contact Details:

Email: scott@gingerkid.org
Phone: 07768 525190
Address: London, United Kingdom

Who to Contact Regarding Your Personal Data

If you have any questions about this privacy notice or how GingerKid Executive Search uses your data, please contact us via
scott@gingerkid.org.

How We Collect and Process Personal Data

You may provide personal details through application forms, our website, email, phone, LinkedIn, job boards, or referrals. We only process personal data where legally permitted and necessary to provide recruitment services.

We collect minimal data, keep it accurate and up to date, and retain it only for as long as necessary.

If You Are a Candidate

We process candidate data to match individuals with suitable digital marketing roles. If there is no meaningful contact for two years, your data will be securely deleted.

Where you are a contractor, tax law requires us to retain certain data for six years after the engagement ends.

Application Methods:

  • Direct application via website, email, or phone
  • Applications through job boards or LinkedIn
  • Third-party referrals
  • Identification as a prospective candidate

Personal Data Collected:

  • Name, age, gender, and contact details
  • Education, qualifications, and employment history
  • CVs, cover letters, and interview notes
  • Skills, experience, and salary expectations
  • Right-to-work and tax information (where applicable)

Marketing Communications

We may send marketing communications under legitimate interests. You can opt out at any time by using the unsubscribe link or emailing
scott@gingerkid.org.

Sharing Your Data with Employers

Your data will only be shared with prospective employers with your explicit consent and usually only after an offer has been made.

If You Are a Client

Client data is processed to introduce suitable candidates. If there is no meaningful contact for two years, your data will be securely deleted unless legally required otherwise.

Personal Data Collected:

  • Name, job title, and company details
  • Work contact information
  • LinkedIn profile and communications
  • Notes from meetings and calls

If You Are a Referee or Emergency Contact

Your data is processed only to support recruitment services or emergency contact purposes and may be objected to at any time.

If You Are a Supplier

Supplier data is processed for contractual and legal compliance and retained for six years after the relationship ends.

If You Apply to Work at GingerKid Executive Search

Application data is retained for one year unless consent is given for future opportunities or employment is offered.

If You Use Our Website

We use cookies and IP addresses to ensure website performance, security, and analytics. Cookie consent is requested on your first visit.

Sensitive Data

Sensitive personal data is processed only with your explicit consent and where necessary for recruitment purposes.

Disclosure of Personal Data to Third Parties

We may share data with trusted service providers such as hosting services, CRM systems, email platforms, job boards, and HMRC where legally required.

Data Security

Appropriate security measures are in place to prevent unauthorized access, loss, or misuse of personal data.

International Data Transfers

Where data is transferred outside the UK, appropriate safeguards such as adequacy decisions or standard contractual clauses are applied.

Your Rights as a Data Subject

  • Right of access
  • Right of rectification
  • Right to erasure
  • Right to restrict processing
  • Right to data portability
  • Right to object
  • Rights relating to automated decision-making

Legal Basis for Processing Data

  • Consent
  • Contract
  • Legal obligation
  • Legitimate interests

Data Retention

  • Candidates & Clients: Up to 2 years of inactivity
  • Contractors & Suppliers: 6 years
  • Unsuccessful Job Applicants: 1 year
  • Referees & Emergency Contacts: While candidate remains on database

Complaints

If you have concerns, contact us at scott@gingerkid.org.

You may also contact the Information Commissioner’s Office (ICO):
Website: https://ico.org.uk/concerns/
Phone: 0303 123 1113

Changes to This Privacy Notice

This notice may be updated periodically. Please review it regularly for changes.

Contact Us

Gingerkid Executive Search
Email: scott@gingerkid.org
Phone: 07768 525190
Location: London, United Kingdom

Effective Date: December 29, 2025